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Administrative Assistant - Sales

47621

The Lubrizol Corporation, a , is a market-driven global company serving customers in more than 100 countries. We own and operate manufacturing facilities in 17 countries, as well as sales and technical offices around the world. Through our global sales and manufacturing networks, we are able to deliver the products and services our customers need, where and when they need them.

At Lubrizol, our mission is straightforward: We improve lives as an essential partner in our customers success, delivering efficiency, reliability or wellness to their end users. in Smart Business Magazine to learn how Lubrizol plans to advance its growth.

This position is responsible for providing clerical, administrative and project support to the General Manager of Sales and the GM s direct reports.

  • Set up and coordinate all logistics for meetings, teleconferences and conferences for the GM and NA Sales & Marketing events.
  • Answer and screen telephone calls for the GM from internal and external customers and direct / triage inquiries appropriately.
  • Schedule GM s travel arrangements and process related expense reports for GM and direct reports.
  • Assist NA Sales team with myLubrizol. com user administration.
  • Create and distribute various correspondence, presentations and reports for GM and Sales division.
  • Maintain hard copy and electronic filing system. Act as records custodian for Sales
  • Attend various meetings. Prepare and distribute meeting minutes as applicable.
  • Assist with annual projects (i. e. industry meetings, budgets, planning, etc.).
  • Submit requisitions for new purchase orders and process monthly invoices through SAP.
  • Act as the SharePoint site owner for organizational charts and update the charts.
  • Coordinate all set-ups for new hires to the division in Wickliffe to include workstation/office, computer, phone, file access, etc.
  • Coordinate office moves and visitor schedules.
  • Screen and distribute mail; copy, fax and scan documents.
  • Other duties and responsibilities as determined by the GM.
  • High school diploma or equivalent.
  • Minimum five years of administrative and / or secretarial experience or Bachelor s degree in Business Administration and 1 year administrative and/or secretarial experience.
  • Strong computer skills, exceptional in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Highly resourceful and flexible in accomplishing tasks and solving problems; self-starter.
    Strong initiative and ability to anticipate needs.
  • Maintain high ethical standards and confidentiality at all times.
  • Exceptional customer service skills with demonstrated experience of being helpful and responsive, especially with other Executive Council members and their assistants.
  • Effectively able to handle and prioritize multiple projects;
  • Strong organizational skills; detail oriented.
  • Ability to work effectively under pressure and/or time constraints yet maintains accuracy in work output.
  • Takes initiative and able to work independently, yet knows when to ask for assistance.
  • Excellent communication skills.
  • Positive attitude and team player.

CONSIDERED A PLUS:

Bachelor s degree with an emphasis Business.
Experience with SAP.
Previous experience in an Information Technology environment.

While headquartered in the United States, Lubrizol is truly a global specialty chemical company. We have a major presence in five global regions and do business in more than 100 countries. Our corporate culture ensures that Lubrizol is one company throughout the world, but you will find each region is a unique place to work, live and play.

Lubrizol is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, citizenship, age, religion, marital status, military service, sexual orientation, genetic information, gender identity, or any other characteristic or trait protected by federal, state, or local law.



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